Project Coordinator Event Specialist ESA DACH

von: AO Foundation | Ort: Davos Platz
N: AOFoundation
In this role you will be required to

Key Responsibilities

  • Support event deployment and logistics (pre-, on-site and post- event)
  • Provide operational and administrative support for all related event activities and maintain activities in the event management system
  • Manage event participants for assigned educational events
  • Support the events execution on-site as a backup of the Event Owners
  • Help to facilitate smooth collaboration within Operational Teams (EO and ES) 
  • Manage the collaboration with local agencies / suppliers 
  • Act as the cost expert of the events (manage the expenses) 
  • Drive invoice handling and P&L reporting
  • Manage CME accreditation
  • Manage compliance approval and data in Concerto 
  • Manage event closing for final reconciliation

Accountable for

  • Assigned event(s) within in the cluster 
  • Budget for assigned events 


  • Cluster Leads 
  • EOs
  • Local agencies / suppliers incl. Synbone  
  • Event participants 

To master this challenge you have

Educational requirements

  • Bachelor degree in relevant field (e.g., hospitality, event management, public relations, communications, marketing) or higher Education "Fachausweis"

Job experience

  • Proven record of professional experience in event organization or project management (3-5 years)
  • Experience in medical events/course organization would be an advantage

Key skills

  • Strong organizational-, project- and event management skills
  • Good communication skills and ability to build and maintain relations with Health Care Professional at all levels and broader stakeholders 
  • Good problem solving and strong analytical skills as well as proven ability to prioritize task
  • A collaborative, solution-focused approach, ability to collaborate well with others and work cross-functionally across the organization
  • Effective Team player skills through consistent reliability and effective support
  • Knowledge and proven experience of relevant systems 

Language skills

  • Mother tongue German
  • Fluent written and verbal English. Knowledge of other relevant languages in the region are an asset

Working for us, you can expect:

  • An interesting and varied job in an exciting and innovative organization
  • The opportunity to be part of a highly committed international team
  • Modern infrastructure
  • Employment conditions which match the requirements and offer a high degree of flexibility regarding working hours and location

Bitte beziehen Sie sich bei Ihrer Bewerbung auf Vielen Dank!

[WPJM_RELATED_JOBS limit="3" columns="3" length="250"]