Project Coordinator Event Specialist ESA DACH

Key Responsibilities

• Support event deployment and logistics (pre-, on-site and post- event)
• Provide operational and administrative support for all related event activities and maintain activities in the event management system
• Manage event participants for assigned educational events
• Support the events execution on-site as a backup of the Event Owners
• Help to facilitate smooth collaboration within Operational Teams (EO and ES) 
• Manage the collaboration with local agencies / suppliers 
• Act as the cost expert of the events (manage the expenses) 
• Drive invoice handling and P&L reporting
• Manage CME accreditation
• Manage compliance approval and data in Concerto 
• Manage event closing for final reconciliation

Accountable for

• Assigned event(s) within in the cluster 
• Budget for assigned events 

Interfaces

• Cluster Leads 
• EOs
• Local agencies / suppliers incl. Synbone  
• Event participants 
   

Educational requirements

• Bachelor degree in relevant field (e.g., hospitality, event management, public relations, communications, marketing) or higher Education "Fachausweis"

Job experience

• Proven record of professional experience in event organization or project management (3-5 years)
• Experience in medical events/course organization would be an advantage

Key skills

• Strong organizational-, project- and event management skills
• Good communication skills and ability to build and maintain relations with Health Care Professional at all levels and broader stakeholders 
• Good problem solving and strong analytical skills as well as proven ability to prioritize task
• A collaborative, solution-focused approach, ability to collaborate well with others and work cross-functionally across the organization
• Effective Team player skills through consistent reliability and effective support
• Knowledge and proven experience of relevant systems 

Language skills

• Mother tongue German
• Fluent written and verbal English. Knowledge of other relevant languages in the region are an asset